staff resource day table
Welcoming newcomers to the UC Oracles table at UCSF's Staff Resource Day.

Meeting Roles

  • President: The President calls the meeting to order and ensures that the meeting starts and ends on time. The President will introduce guests, visitors, and then the Toastmaster of the meeting. 
  • Toastmaster (TM): The TM sets the tone for the meeting and strives to create an atmosphere of interest, expectation, fun, and receptivity. The TM may choose to have a theme for the meeting, and if so, should contact the Table Topics Master and Word Master in case they want to use the theme for their roles. The TM also prepares the agenda and ensures that the participants are prepared for the meeting. The TM should email the members well before the meeting to ensure all functionaries are ready to perform their duties or have found a replacement. The TM should list the titles and speech information for each speaker on the agenda and bring 15 copies to the meeting.
  • Word of the Day (WOTD) and Grammarian (GR): The GR introduces a word to members (often related to the meeting theme) and comments on how to use the word during the course of the meeting. Throughout the meeting, the GR writes down mentions of the WOTD (or a derivative or it) and note who used it correctly and incorrectly. Note any awkward use or misuse of the language (incomplete sentences, sentences that change direction in midstream, incorrect grammar or malapropisms) with a note of who erred. For example, point out if someone used a singular verb with a plural subject: "One in five children wear glasses" should be "One in five children wears glasses." Note when a pronoun is misused: "No one in the choir sings better than her" should be "No one in the choir sings better than she." A malapropism example is: "We hear the ocean is infatuated with sharks" (ie, infested).
  • Thought of the Day: This person will provide the club with an inspiring quote or amusing joke to set the tone for the day's meeting (often related to the meeting theme).
  • Speaker: One of the major Toastmasters duties is to give a series of prepared speeches from one of the TM manuals. Each speech generally lasts from 5-7 minutes (can vary depending on speech requirements) and has a list of specific goals or objectives. The speaker should contact the TM prior to the meeting with the speech name, time, project and manual information. The speaker can also provide the TM with a written introduction. All members should be ready to speak on their assigned weeks, give manual speeches, and be diligent in staying within the stated times for their speeches.
  • Table Topics Master (TT): With Table Topics, the TT gives members who aren't assigned a speaking role the opportunity to speak during the meeting. The TT challenges each member with a subject, and the speaker responds with a one- to two-minute impromptu talk. The topics may be related to the meeting theme or they can be free form.
  • General Evaluator (GE): The GE has two roles. The first is to introduce the speech evaluators and call for reports from the meeting functionaries Ah Counter, Grammarian and Timer. The second is to evaluate anything and everything that takes place during the meeting. The GE observations and suggestions help ensure the club is meeting the goals and needs of each member.
  • Evaluator: Evaluation requires careful preparation if the speaker or leader is to benefit. Study the project objectives as well as the evaluation guide in the manual. Remember, the purpose of evaluation is to help people develop their speaking or leadership skills in various situations. By actively listening, providing reinforcement for their strengths and gently offering useful advice, you motivate members to work hard and improve. When you show the way to improvement, you've opened the door to strengthening their ability.
  • Ah Counter: The Ah Counter notes any word or sound used a crutch by anyone who speaks during the meeting. Words may be inappropriate interjections, such as "and," "well," "but," "so" and "you know." Sounds may be "ah," "um" or "er." You should also note when a speaker repeats a word or phrase such as "I, I" or "this means, this means." These words and sounds can be unpleasant to listeners. The Ah Counter role is an excellent opportunity to practice your listening skills.
  • Timer: The Timer is responsible for keeping track of the time for each timed portion of the meeting: table topics, prepared speeches and evaluations. The Timer records all times on the timer's sheet and reports the times when called upon.    

Meeting Role Resources 

Officer Roles

  • President
  • Vice President, Education
  • Vice President, Membership
  • Vice President, Public Relations
  • Secretary
  • Treasurer
  • Sergeant-at-arms
  • Webmaster



Other UCSF Toastmasters Clubs

Visit UCSF Toast of the Mission Toastmasters Club (Club#1849809) District 4, Area D01
TUESDAYS AT NOON at UCSF Mission Center building

Visit Toastmasters For Health (Club#3030595) District 4, Area E01
TUESDAYS AT NOON at 50 Beale Street

Broader Toastmasters Websites